Welcome to the Alberta Innovates Application Portal, powered by SmartSimple.
In this video, I'm going to cover how to register as a member of an Academic Institution, so that you can start to apply for our grant funding.
To begin, you'll want to navigate to our portal at albertainnovates.smartsimple.ca
Once on this page, click the blue Register button in the bottom-left hand corner of the screen.
The first step in the registration process is to determine which registration form you'll need to fill out.
If you are researcher or an employee of an Academic Institution inside Alberta, click the button for Academic Institution - Alberta, or, if outside of Alberta, click the button for Academic Institution - Other. Both forms have the same registration questions; the reason for the two separate pages is to tag you with the correct information so that we can service you better, so please ensure you click the button that's most relevant to you.
On the registration form, the first field is a lookup for your institution. If I was affiliated with the University of Alberta for example, I only need to start typing in the word "university" to see the University of Alberta pop up. At this point, I can simply select that option and continue on with my form.
Any institution that has already been created in our system will show up in this field. If your institution does not show up, you will need to use the expanded registration form that will also register your institution. You can find this expanded form by clicking the link here.
On our registration forms, please fill out all of the information marked with stars, as those fields are mandatory.
For the Legal Name field, you will need to input the name of the institution exactly as stated on their incorporation and legal documents. For example, for the University of Alberta, their legal name would be The Governors of the University of Alberta.
The Trade Name field is not mandatory, but it can be useful if there is another, more common name your institution goes by. In this box, I'll write the University of Alberta.
Below this are the fields for the institution's address, and below this is the field for the Jurisdiction of Incorporation. If your institution is based in Alberta, please select "Alberta" from this list. If, for example, your institution was based in Texas in the USA, select "Other" from this list, and in the box that pops up below, please write the country's name.
The next field is the Organization's Primary Business Sector. For Academic Institutions, this will almost always be set to "Educational services." You can select another option if education is not the primary business of your institution.
Next, while not mandatory, please provide us with your institution's website.
This completes the registration section for your institution. Please note that I have completed this form as if the University of Alberta was NOT already in our system; please do not use this form to register with an institution already registered as this creates unnecessary duplication.
The section below is the registration information for yourself. Note that this section below is the same on this form (where you register your institution) as the form we showed previously where you simply selected your institution from the lookup field. Please note: the information below should be your professional information, rather than your personal info.
For the Work Email field, please enter the email associated with your institution if you have one. This is the email address you'll use to login to our website and receive email correspondence. For the Work Phone field, please enter your phone number with the area code. If you do not have a work phone, a personal phone is acceptable here.
The final field is in relation to communications and promotions. Please note: opting out of communications here does not opt you out of the automatic emails sent by our system or the correspondence between our Grants Team and yourself, as these are necessary to assist you during the granting process.
When you're finished the form, click the blue "Submit" button at the bottom of the page. If there are any missing fields or errors on your form, the messages will appear at the top of the screen. You may need to scroll up to the top of the screen to see the message if nothing happens when you try to click the submit button.
Once all of the errors have been resolved, please click the submit button again. You'll know that registration has been completed successfully if you see this confirmation screen. If you were not directed to this screen your registration was NOT successful; please check your internet settings and try again. At this point, the system will automatically send you an email to set up your password. Once that is complete, you will be able to log into our system and begin applying for grants.
I hope this video has been informative for you. Please check out our other videos for additional information on our system.
We look forward to receiving your Application.